You muted the group four weeks ago, fully intending to check it later. Now there are 1,400 unread messages, six voice notes, and a thread that apparently got heated around week two. Scrolling back is not a plan. This article gives you a repeatable five-minute workflow, a prompt library you can copy straight into ThreadRecap, and three concrete examples covering family, work, and hobby groups.
The five-minute catch-up workflow
The workflow has three steps: export, upload, ask. Each takes under two minutes once you have done it once.
Step 1: Export the chat
Open the group in WhatsApp. Tap the group name at the top, scroll down, and tap **Export chat. Choose Without media if you only want text, or Include media** if you also want voice notes transcribed. WhatsApp bundles everything into a ZIP file and lets you save it to your device or share it to another app. The file stays on your device until you choose to upload it.
Tip: if the group is very active, the export may take a minute to generate. Groups with up to 1,024 members can produce large files, but ThreadRecap accepts ZIP exports up to 2 GB.
Step 2: Upload to ThreadRecap
Go to your ThreadRecap dashboard and drag the ZIP file into the upload area, or use the file picker. ThreadRecap processes chat text and voice note audio. Photos, videos, and documents are never sent to the server; they stay on your device. Once processing is complete, usually within a minute or two for most exports, you see a structured overview of the conversation.
If the export contains voice notes, ThreadRecap transcribes them using advanced transcription technology to provide accurate text versions of voice notes. Instead of pressing play on a dozen clips, you read a transcript inline with the rest of the chat.
Step 3: Ask your questions
This is where the five minutes pays off. Rather than scrolling, you type a question in plain language and get a cited, structured answer. The next section gives you a ready-made prompt library for the most common catch-up scenarios.
Prompt library: what to ask after a long absence
Copy these prompts directly into the ThreadRecap chat interface after uploading your export. Adjust the bracketed text to match your group.
"What did I miss?" prompts
`Give me a plain-English summary of everything discussed in this group over the past [four weeks].`
`What were the five most important topics mentioned? List them with a one-sentence description each.`
`Were there any announcements or news items shared? List them in chronological order.`
`Summarise any links or recommendations that were shared.`
"Any decisions for me?" prompts
`List every decision that was made or agreed upon. For each one, note who proposed it and whether it was confirmed by the group.`
`Were any tasks or responsibilities assigned to [your name]? If so, list them with any mentioned deadlines.`
`Were there any votes, polls, or calls for a show of hands? What were the outcomes?`
`Did anyone ask a question that was never answered? List those open threads.`
"Who's been most active?" prompts
`Who sent the most messages in this period? Give me the top five participants by message count.`
`Who sent the most voice notes? Summarise what they said.`
`Were there any participants who joined or left the group during this period?`
`Was there a point in the conversation where the tone shifted or a disagreement occurred? Describe it briefly.`
Family groups are often the most chaotic to return to. Birthdays get planned, travel logistics get debated, and someone always shares a piece of news that spawns a 200-message side-thread.
What you typically find after a month away:
An event (birthday dinner, holiday gathering, reunion) with a date that may or may not have been confirmed
A poll about a venue or gift that closed while you were gone
A voice note from a relative explaining something important that nobody typed out
At least one exchange that got tense and then went quiet
Useful prompts for family groups:
```
List all events, dates, and plans mentioned. For each one, note whether a final decision was reached.
```
```
Were any gift ideas, contributions, or costs discussed? Summarise the conclusions.
```
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Transcribe and summarise all voice notes in the order they were sent.
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Was there any disagreement or tension? Describe what it was about and how (or whether) it was resolved.
```
ThreadRecap's Conflict Resolution output is particularly useful here: it surfaces the core disagreement, the participants involved, and the resolution status without you having to read every charged message. If your family uses WhatsApp as the primary coordination channel, the ThreadRecap for families feature page explains how the structured output maps to the kinds of decisions families actually make.
Example: the work crew group
Work groups accumulate a specific kind of debt when you ignore them: decisions got made, action items were assigned, and someone probably asked you a question that is now three weeks old.
What you typically find after a month away:
Project status updates that changed the scope of something you own
A decision made by consensus that you were not part of
A direct ping asking for your input, buried under hundreds of later messages
Links to documents, tickets, or briefs that you need to read
Useful prompts for work groups:
```
List every decision that was made. For each one, note who was involved and whether it is marked as final.
```
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Were any action items assigned to [your name], or were there open questions directed at me?
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Summarise all status updates related to [project name].
```
```
List all external links or document references shared, with a one-line description of context.
```
The structured Action Items and Decisions outputs in ThreadRecap are designed for exactly this scenario. You get a clean list you can act on rather than a wall of context. For a broader look at how to focus a recap on specific participants, see catching up on group chats with a focus on key participants.
Example: the hobby club group
Hobby groups (running clubs, book clubs, gaming communities, cooking groups) tend to generate a different kind of missed content: recommendations pile up, recurring topics resurface, and the group often has a loose rhythm that is easy to re-enter if you know the current state.
What you typically find after a month away:
A list of recommendations (books, recipes, gear, routes, games) that members have tried and rated
A recurring topic (the next meetup, a challenge, a leaderboard) with a current status
Niche links and resources that are genuinely useful
Light banter that signals the group's current mood
Useful prompts for hobby groups:
```
List all recommendations shared (books, products, places, recipes, etc.) with the name of who recommended each one and any reactions from the group.
```
```
What recurring topics came up most often? For each one, what is the current status or conclusion?
```
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Were any meetups, events, or challenges planned? List them with dates and any confirmed details.
```
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What is the general mood or energy of the group right now, based on the most recent messages?
```
Because hobby groups often include a mix of text and voice notes (especially for things like recipe walkthroughs or gear reviews), the Whisper transcription layer is particularly valuable here. You get the full content of those audio clips as searchable text rather than a queue of clips to work through manually.
Making the workflow repeatable
The export-upload-ask pattern works best when it becomes a habit rather than a one-off rescue operation. A few practical suggestions:
Set a cadence. For high-traffic groups, a weekly or fortnightly export keeps the message count manageable and the summaries focused.
Save your best prompts. After a few sessions you will know which questions consistently surface the information you care about. Keep a note of them.
Use the dashboard for retention control. Chat text and voice note audio are stored encrypted in your ThreadRecap account. If you want to remove an export after reviewing it, you can delete it from the dashboard at any time.
Treat voice notes as first-class content. Many important messages in active groups are sent as voice notes precisely because they are too nuanced to type. With transcription included in the workflow, you no longer have a reason to skip them.
For a full inventory of the insights ThreadRecap can surface from a single export, including relationship patterns, topic frequency, and sentiment shifts, see WhatsApp chat insights you can unlock.
The goal of this workflow is not to read everything. It is to know what matters, know what requires your response, and re-enter the group as an informed participant rather than someone who has to ask "wait, what did I miss?" in the chat itself.
Catching up on a WhatsApp group you ignored for a month
A 5-minute export-upload-ask workflow for catching up on any WhatsApp group you ignored for weeks, with a prompt library for family, work, and hobby groups.
3 mag 20267 min read
Recupera migliaia di messaggi non letti in pochi minuti.
