Your hiring team discusses candidates on WhatsApp. Turn those scattered opinions and voice notes into organized candidate assessments.
Jan 31, 20265 min read
Hiring teams discuss candidates on WhatsApp. After 10 interviews, the chat is a mess of opinions, voice notes, and half-formed thoughts. When it is time to decide, nobody can find what was said about which candidate.
A structured recap fixes this.
The interview feedback problem
After each interview, team members share feedback in the group chat:
Quick text reactions ("She was great, really sharp on the technical questions")
Voice notes with detailed impressions
Links to resumes and portfolios
Side discussions about compensation
Comparisons between candidates
A week later, you need to compile this into a decision. Good luck scrolling through 400 messages.
How to recap interview discussions
Export the WhatsApp group chat as a .zip (include media for voice notes)
Use date ranges to focus on a specific candidate or round
Choose the Summary or Meeting Recap goal
The output gives you a structured view of what was said, by whom, and what was decided.
What the recap captures
Candidate assessments - Who liked which candidate and why
Technical feedback - Skills and competencies mentioned
Concerns raised - Red flags or hesitations
Comparisons - How candidates were compared to each other
Decisions - Who to move forward, who to reject, who needs another round
Action items - Schedule next interview, send offer, request references
Voice notes are critical here
Interviewers rarely type detailed feedback. They send a 2-minute voice note on their way home:
"So I just finished talking with Alex. Really strong on systems design, weaker on the frontend side. I think they could be a great backend lead but we would need someone else for the UI work. I'd say move forward to final round."
That voice note contains the assessment, the recommendation, and the caveat. Without transcription, it is lost.
Date ranges for multiple rounds
If you are running multiple interview rounds:
First round - Export and recap after the initial batch
Second round - Limit the date range to just the second round discussions
Final decision - Recap only the last few days of deliberation
This gives you a clean document for each phase of the hiring process.
Sharing the recap
The structured output can be:
Pasted into an email to the hiring manager
Added to your ATS (applicant tracking system) as notes
Shared in a Notion doc for the hiring committee
Used as talking points for the decision meeting
Privacy considerations
Interview discussions contain sensitive information about candidates. ThreadRecap processes the file locally in your browser and only sends selected content for analysis. Photos and videos stay on your device.
For extra caution, review the output before sharing it outside the hiring team.
Other professional recap use cases
The same workflow works for:
Coaching sessions - Recap mentoring conversations with goals and commitments
Negotiation recaps - Document what was discussed and agreed in business negotiations
Advisory calls - Summarize consultant or advisor conversations
Any professional WhatsApp conversation where decisions and commitments matter can be turned into a structured recap.
